Glossary

1	CDS	Core Data Set
2	CIHI	Canadian Institute for Health Information
3	EMR	Electronic Medical Record
4	OMD	Ontario Medical Documentation

1. Administration/ CIHI Export

1.1 Summary

1.1.1 Business Need

Defined users:

Super User/Administrator with full rights:

Add/Edit/Delete
Reactivate account
Access to admin part of the OSCAR

Main purpose of Administration/ CIHI Export is:

To export all OMD CIHI data elements
To export CIHI CDS data for patients of all providers or a single provider
To have an ability to exclude patients from CIHI extract
To log export in audit log
To include list of values on export page

1.1.2. Description

Patient demographic data can be transferred to another clinic or to another compatible program. The Patient Demographic Export abstracts files and exports them in a standardized export format. Administration/ CIHI Export use cases are designed to include all OMD CIHI data elements (Appendix G - EMR Specification v4.0 - 3.0 – CDS Mapping To CIHI Data Set Categories). CIHI data should be exported for patients of all providers and for patients of a single provider. Patients should be able to be excluded from CIHI extract before running the report (a list of patients per physician should be provided with the ability to identify patients to be eliminated from the extract). CIHI export record must include list of static values (non-editable) and user entered value (editable) on export page (Appendix G - EMR Specification v4.0 - 2.0 – Data Portability Requirements) and be logged in audit log report.

1.1.3. Pre-action requirements/state:

OSCAR McMaster Test Version 12.1, system, and DB are up, configured and working as expected.

1.1.4. Post-action state:

OSCAR McMaster Test Version 12.1 is running and behaving as expected.
OSCAR McMaster Test Version 12.1 has all functionality prior to the change (outside of removing functionality intentionally)

1.2 Flow of Events

This section describes the main flow of the Use Case and system responses.

Include all OMD CIHI data elements

Num.	Step	Description	System Response	User
	Pre-condition	Patient set is defined earlier in the Demographic Report Tool
1	Connect to the OSCAR main page	Launch URL: http://192.168.1.202:8080/Oscar12_1/index.jsp	OSCAR main page with the login is opened	Super User
2	Log In	Enter user's valid credentials (User Name / Password/2nd Level Pass code if applicable)	By entering right credentials user is getting system verification acceptance	Super User
3	Access CIHI Export screen	Select Administration Tab → Data Management → CIHI Export	CIHI Export page appears in a new window	Super User
4	Export CIHI data	Complete the form and run the report	Data is exported and CIHI report is completed	Super User
5	Verify all OMD CIHI data elements	Verify that all OMD CIHI data elements are included in CIHI Export report. Refer to Appendix G - EMR Specification v4.0 - 3.0 – CDS Mapping To CIHI Data Set Categories)	All OMD CIHI data elements are included in CIHI Export report.	Super User

1.2.1 Alternate Flows of Events

Alternative Flow 1

Export patient set for patients of a single provider

Num.	Step	Description	System Response	User
	Pre-condition	Patient set for patients of a single provider is defined earlier in the Demographic Report Tool
1	Connect to the OSCAR main page	Launch URL: http://192.168.1.202:8080/Oscar12_1/index.jsp	OSCAR main page with the login is opened	Super User
2	Log In	Enter user's valid credentials (User Name / Password/2nd Level Pass code if applicable)	By entering right credentials user is getting system verification acceptance	Super User
3	Access CIHI Export screen	Select Administration Tab → Data Management → CIHI Export	CIHI Export page appears in a new window	Super User
4	Export CIHI data	Complete the form, choose patient set for patients of a single provider and export data	Data is exported and CIHI report is completed	Super User

Alternative Flow 2

Export patient set for patients of all providers

Num.	Step	Description	System Response	User
	Pre-condition	Patient set for all patients is defined earlier in the Demographic Report Tool
1	Connect to the OSCAR main page	Launch URL: http://192.168.1.202:8080/Oscar12_1/index.jsp	OSCAR main page with the login is opened	Super User
2	Log In	Enter user's valid credentials (User Name / Password/2nd Level Pass code if applicable)	By entering right credentials user is getting system verification acceptance	Super User
3	Access CIHI Export screen	Select Administration Tab → Data Management → CIHI Export	CIHI Export page appears in a new window	Super User
4	Export CIHI data	Complete the form, choose patient set for patients of all provider and export data	Data is exported and CIHI report is completed	Super User

Alternative Flow 3

Ability to exclude patients from CIHI extract

Num.	Step	Description	System Response	User
	Pre-condition	Patient set is defined earlier in the Demographic Report Tool
1	Connect to the OSCAR main page	Launch URL: http://192.168.1.202:8080/Oscar12_1/index.jsp	OSCAR main page with the login is opened	Super User
2	Log In	Enter user's valid credentials (User Name / Password/2nd Level Pass code if applicable)	By entering right credentials user is getting system verification acceptance	Super User
3	Exclude patients from the Patient Set	Access Demographic Set Edit page and delete or set ineligible patients	Patients are excluded from the Patient Set	Super User
4	Access CIHI Export screen	Select Administration Tab → Data Management → CIHI Export	CIHI Export page appears in a new window	Super User
5	Export CIHI data	Complete the form, choose patient set for patients of all provider and export data	Data is exported and CIHI report is completed	Super User
6	Exclude patients from CIHI	Verify that patients can be excluded from CIHI extract	Patients are excluded from CIHI extract	Super User

Alternative Flow 4

Log CIHI export in audit log

Num.	Step	Description	System Response	User
	Pre-condition	CIHI elements are exported
1	Connect to the OSCAR main page	Launch URL: http://192.168.1.202:8080/Oscar12_1/index.jsp	OSCAR main page with the login is opened	Super User
2	Log In	Enter user's valid credentials (User Name / Password/2nd Level Pass code if applicable)	By entering right credentials user is getting system verification acceptance	Super User
3	Access Log Report screen	Select Administration Tab → System Report → Security Log Report	Log Report page is accessible	Super User
4	CIHI Export should be logged in audit log	Verify that CIHI Export is logged in audit log report	CIHI Export is logged in audit log report	Super User

Alternative Flow 5

Include list of values on CIHI Export page

Num.	Step	Description	System Response	User
	Pre-condition	Individual Patient set is defined earlier in the Demographic Report Tool
1	Connect to the OSCAR main page	Launch URL: http://192.168.1.202:8080/Oscar12_1/index.jsp	OSCAR main page with the login is opened	Super User
2	Log In	Enter user's valid credentials (User Name / Password/2nd Level Pass code if applicable)	By entering right credentials user is getting system verification acceptance	Super User
3	Access CIHI Export screen	Select Administration Tab → Data Management → CIHI Export	CIHI Export page appears in a new window	Super User
4	List of values is included on Export page	Verify that list of values (static and user entered) is included on Export page	List of values (static and user entered) is included on Export page	Super User
5	Export CIHI data	Complete the form and export CIHI data	Data is exported and CIHI report is completed	Super User

1.2.2 Exception Flows of Events (Negative)

N/A

OSCAR EMR

Use Cases Administration/ CIHI Export