Glossary

1	EMR	Electronic Medical Record
2	MRP	Most Responsible Physician
3	OMD	Ontario Medical Documentation

1. Encounter Consultations/ Letter Templates

1.1 Summary

1.1.1 Business Need

Defined users:

MRP doctors, residents, nurses, team assistants and other medical staff with the credentials and rights to access OSCAR web-site. General user is given administrative rights.
Super User/Administrator with full rights:

Add/Edit/Delete
Reactivate account
Access to admin part of the OSCAR

Main purpose of Encounter Consultations/ Letter Templates is:

To integrate patient demographics
To include provider's letterhead, name, address
To integrate clinical data from patient record
To view generated letters in original form

1.1.2. Description

Encounter Consultations/ Letter templates use cases are designed to integrate patient demographics, provider information (letterhead, name, address) and clinical data from patient record (lab results, encounter notes, consultation notes received, diagnostic images). Letter template should be editable and generated letter's preview print should be in original form.

1.1.3. Pre-action requirements/state:

OSCAR McMaster Test Version 12.1, system, and DB are up, configured and working as expected.

1.1.4. Post-action state:

OSCAR McMaster Test Version 12.1 is running and behaving as expected.
OSCAR McMaster Test Version 12.1 has all functionality prior to the change (outside of removing functionality intentionally)

1.2 Flow of Events

This section describes the main flow of the Use Case and system responses.

Integrate patient demographics

Num.	Step	Description	System Response	User
	Pre-condition	Consultation is requested
1	Connect to the OSCAR main page	Launch URL: http://192.168.1.202:8080/Oscar12_1/index.jsp	OSCAR main page with the login is opened	General User
2	Log In	Enter user's valid credentials (User Name / Password/2nd Level Pass code if applicable)	By entering right credentials user is getting system verification acceptance	General User
3	Search by patient name	Access Patient Search Results page from Search Tab	Patient search results page is accessible from Search Tab	General User
4	Activate eChart module	Select E hyperlink to open eChart from the current record	eChart module is opened for the selected patient	General User
5	Access Consultation page	Select Requested Consultation hyperlink under Consultation heading on the left hand menu	Consultation page opens in a new window	General User
6	View patient demographics page	Access patient demographic screen	Patient Demographics is available to view	General User

1.2.1 Alternate Flows of Events

This section describes the alternative flow of events based on variations in the main Use Case scenario that still result in a Successful End Condition at completion of the Use Case.

Alternate Flow 1

Include provider's information

Num.	Step	Description	System Response	User
	Pre-condition	Consultation is requested
1	Connect to the OSCAR main page	Launch URL: http://192.168.1.202:8080/Oscar12_1/index.jsp	OSCAR main page with the login is opened	General User
2	Log In	Enter user's valid credentials (User Name / Password/2nd Level Pass code if applicable)	By entering right credentials user is getting system verification acceptance	General User
3	Search patient name	Access Patient Search Results page from Search Tab	Patient search results page is accessible from Search Tab	General User
4	Activate eChart module	Select E hyperlink to open eChart from the current record	eChart module is opened for the selected patient	General User
5	Access Consultation page	Select Requested Consultation hyperlink under Consultation heading on the left hand menu	Consultation page opens in a new window	General User
6	View provider's information	Verify that provider information (letterhead, name, address) displays	Provider information displays	General User

Alternate Flow 2

Edit consultation request letter

Num.	Step	Description	System Response	User
1	Connect to the OSCAR main page	Launch URL: http://192.168.1.202:8080/Oscar12_1/index.jsp	OSCAR main page with the login is opened	General User
2	Log In	Enter user's valid credentials (User Name / Password/2nd Level Pass code if applicable)	By entering right credentials user is getting system verification acceptance	General User
3	Search by patient name	Access Patient Search Results page from Search Tab	Patient search results page is accessible from Search Tab by name	General User
4	Activate eChart module	Select E hyperlink to open eChart from the current record	eChart module is opened for the selected patient	General User
5	Access Consultation page	Select Requested Consultation hyperlink under Consultation heading on the left hand menu	Consultation page opens in a new window	General User
6	Update consultation request letter	Update Consultation Request (ie select service, consultants, enter notes)	Consultation request is updated	General User

Alternate Flow 3

Integrate clinical data from patient record: attach files

Num.	Step	Description	System Response	User
1	Connect to the OSCAR main page	Launch URL: http://192.168.1.202:8080/Oscar12_1/index.jsp	OSCAR main page with the login is opened	General User
2	Log In	Enter user's valid credentials (User Name / Password/2nd Level Pass code if applicable)	By entering right credentials user is getting system verification acceptance	General User
3	Search by patient name	Access Patient Search Results page from Search Tab	Patient search results page is accessible from Search Tab	General User
4	Activate eChart module	Select E hyperlink to open eChart from the current record	eChart module is opened for the selected patient	General User
5	Access Consultation page	Select Requested Consultation hyperlink under Consultation heading on the left hand menu	Consultation page opens in a new window	General User
6	Attach file to Consultation	Verify that file (lab results, diagnostic images, consult notes/ document received) can be attached to the consultation	File is attached to the Consultation	General User

Alternate Flow 4

Integrate clinical data from patient record: encounter notes

Num.	Step	Description	System Response	User
	Pre-condition	Encounter notes (medical history, ongoing concerns, reminder, family history etc) are created
1	Connect to the OSCAR main page	Launch URL: http://192.168.1.202:8080/Oscar12_1/index.jsp	OSCAR main page with the login is opened	General User
2	Log In	Enter user's valid credentials (User Name / Password/2nd Level Pass code if applicable)	By entering right credentials user is getting system verification acceptance	General User
3	Search by patient name	Access Patient Search Results page from Search Tab	Patient search results page is accessible from Search Tab	General User
4	Activate eChart module	Select E hyperlink to open eChart from the current record	eChart module is opened for the selected patient	General User
5	Access Consultation page	Select Requested Consultation hyperlink under Consultation heading on the left hand menu	Consultation page opens in a new window	General User
6	Integrate clinical data from Encounter notes	Select Family History (Medical History/ Ongoing concerns etc ) button	Encounter notes are integrated from Encounter notes and populated	General User

Alternate Flow 5

Generated letter's preview print should be in original form

Num.	Step	Description	System Response	User
1	Connect to the OSCAR main page	Launch URL: http://192.168.1.202:8080/Oscar12_1/index.jsp	OSCAR main page with the login is opened	General User
2	Log In	Enter user's valid credentials (User Name / Password/2nd Level Pass code if applicable)	By entering right credentials user is getting system verification acceptance	General User
3	Search patient name	Access Patient Search Results page from Search Tab	Patient search results page is accessible from Search Tab	General User
4	Activate eChart module	Select E hyperlink to open eChart from the current record	eChart module is opened for the selected patient	General User
5	Access Consultation page	Select Requested Consultation hyperlink under Consultation heading on the left hand menu	Consultation page opens in a new window	General User
6	Print preview form	Select Print preview button and verify that generated letter is viewable in original form and preserving the date sent out as opposed to show the current date	Generated letters are viewable in original form as sent out (including preserving the date sent out as opposed to show the current date)	General User

1.2.2 Exception Flows of Events (Negative)

N/A

OSCAR EMR

Use Cases Encounter Consultations/ Letter Templates