Glossary

1	CDS	Core Data Set
2	EMR	Electronic Medical Record
3	OMD	Ontario Medical Documentation

1. Administration/ Standard Export

1.1 Summary

1.1.1 Business Need

Defined users:

Super User/Administrator with full rights:

Add/Edit/Delete
Reactivate account
Access to admin part of the OSCAR

Main purpose of Administration/ Export Standard Export is:

To include all OMD CDS data
To generate one file per patient
To Include a readme and log file
To zip/ tag export files and be able to encrypt export tag/zips files
To be exportable by user administrator
To export individual patients
To choose which categories to export

1.1.2. Description

Patient demographic data can be transferred to another clinic or to another compatible program. The Patient Demographic Export abstracts files and exports them in a standardized import/ export format. Administration/ Standard Export use cases are designed to include all OMD CDS data elements (Appendix B - EMR Specification v4.0 - 2.1 – Data Export Requirements). User is able to choose which Demographic categories to export (ie just export demographics and meds). Exports will generate one file per patient and will be zipped/tared with the ability to encrypt export tar/zips. Export will include a readme and log file. Exports must be exportable by user with administrative rights. Patient set and Individual patients data can be exported.

1.1.3. Pre-action requirements/state:

OSCAR McMaster Test Version 12.1, system, and DB are up, configured and working as expected.

1.1.4. Post-action state:

OSCAR McMaster Test Version 12.1 is running and behaving as expected.
OSCAR McMaster Test Version 12.1 has all functionality prior to the change (outside of removing functionality intentionally)

1.2 Flow of Events

This section describes the main flow of the Use Case and system responses.

Include all OMD CDS data elements

Num.	Step	Description	System Response	User
	Pre-condition	Patient set is defined earlier in the Demographic Report Tool
1	Connect to the OSCAR main page	Launch URL: http://192.168.1.202:8080/Oscar12_1/index.jsp	OSCAR main page with the login is opened	Super User
2	Log In	Enter user's valid credentials (User Name / Password/2nd Level Pass code if applicable)	By entering right credentials user is getting system verification acceptance	Super User
3	Access Demographic Export screen	Select Administration Tab → Data Management → Demographic Export	Demographic Export page appears in a new window	Super User
4	Verify all OMD CDS data elements	Verify that all OMD CDS data elements are included in Demographic Export form. Refer to Appendix B - EMR Specification v4.0 - 2.1 – Data Export Requirements)	All OMD CDS data elements are included in Demographic Export form.	Super User
5	Export data	Chose a patient set, export categories and export data	Data is exported	Super User

1.2.1 Alternate Flows of Events

Alternative Flow 1

Exports will generate one file per patient

Num.	Step	Description	System Response	User
	Pre-condition	Patient set is defined earlier in the Demographic Report Tool
1	Connect to the OSCAR main page	Launch URL: http://192.168.1.202:8080/Oscar12_1/index.jsp	OSCAR main page with the login is opened	Super User
2	Log In	Enter user's valid credentials (User Name / Password/2nd Level Pass code if applicable)	By entering right credentials user is getting system verification acceptance	Super User
3	Access Demographic Export screen	Select Administration Tab → Data Management → Demographic Export	Demographic Export page appears in a new window	Super User
4	Export data	Chose a patient set, export categories and export data	Data is exported	Super User
5	Exports generate one file per patient	Verify that exports generate one file per patient	Exports generate one file per patient

Alternative Flow 2

Exports will include a readme and log files

Num.	Step	Description	System Response	User
	Pre-condition	Patient set is defined earlier in the Demographic Report Tool
1	Connect to the OSCAR main page	Launch URL: http://192.168.1.202:8080/Oscar12_1/index.jsp	OSCAR main page with the login is opened	Super User
2	Log In	Enter user's valid credentials (User Name / Password/2nd Level Pass code if applicable)	By entering right credentials user is getting system verification acceptance	Super User
3	Access Demographic Export screen	Select Administration Tab → Data Management → Demographic Export	Access Demographic Export screen	Super User
4	Export data	Chose a patient set, export categories and export data	Export data	Super User
5	Exports include a readme and log file	Verify that Exports include a readme and log file	Exports include a readme and log file	Super User

Alternative Flow 3

Exports will be zipped/tared

Num.	Step	Description	System Response	User
	Pre-condition	Patient set is defined earlier in the Demographic Report Tool
1	Connect to the OSCAR main page	Launch URL: http://192.168.1.202:8080/Oscar12_1/index.jsp	OSCAR main page with the login is opened	Super User
2	Log In	Enter user's valid credentials (User Name / Password/2nd Level Pass code if applicable)	By entering right credentials user is getting system verification acceptance	Super User
3	Access Demographic Export screen	Select Administration Tab → Data Management → Demographic Export	Access Demographic Export screen	Super User
4	Export data	Chose a patient set, export categories and export data	Export data	Super User
5	Exports are zipped/tared	Verify that exports are zipped/tared (have to be able to encrypt export tar/zips)	Exports are zipped/tared (have to be able to encrypt export tar/zips)	Super User

Alternative Flow 4

Choose which categories to export

Num.	Step	Description	System Response	User
	Pre-condition	Patient set is defined earlier in the Demographic Report Tool
1	Connect to the OSCAR main page	Launch URL: http://192.168.1.202:8080/Oscar12_1/index.jsp	OSCAR main page with the login is opened	Super User
2	Log In	Enter user's valid credentials (User Name / Password/2nd Level Pass code if applicable)	By entering right credentials user is getting system verification acceptance	Super User
3	Access Demographic Export screen	Select Administration Tab → Data Management → Demographic Export	Access Demographic Export screen	Super User
4	Choose the category to export	Verify that user is able to choose which category to export (ie just export demographics and meds)	User is able to choose which category to export (ie just export demographics and meds)	Super User
5	Export data	Chose a patient set, export categories and export data	Data is exported	Super User

Alternative Flow 5

Export individual patient set

Num.	Step	Description	System Response	User
	Pre-condition	Individual Patient set is defined earlier in the Demographic Report Tool
1	Connect to the OSCAR main page	Launch URL: http://192.168.1.202:8080/Oscar12_1/index.jsp	OSCAR main page with the login is opened	Super User
2	Log In	Enter user's valid credentials (User Name / Password/2nd Level Pass code if applicable)	By entering right credentials user is getting system verification acceptance	Super User
3	Access Demographic Export screen	Select Administration Tab → Data Management → Demographic Export	Access Demographic Export screen	Super User
4	Choose the category to export	Verify that user is able to choose which category to export (ie just export demographics and meds)	User is able to choose which category to export (ie just export demographics and meds)	Super User
5	Export data	Chose an individual patient set, export categories and export data	Data is exported	Super User

Alternative Flow 6

User must have administrator rights to export data

Num.	Step	Description	System Response	User
	Pre-condition	Patient set is defined earlier in the Demographic Report Tool User must have administrator credentials
1	Connect to the OSCAR main page	Launch URL: http://192.168.1.202:8080/Oscar12_1/index.jsp	OSCAR main page with the login is opened	Super User
2	Log In	Enter user's valid credentials (User Name / Password/2nd Level Pass code if applicable)	By entering right credentials user is getting system verification acceptance	Super User
3	Access Demographic Export screen	Select Administration Tab → Data Management → Demographic Export	Access Demographic Export screen	Super User
4	Export data	Chose a patient set, export categories and export data	Data is exported	Super User

1.2.2 Exception Flows of Events (Negative)

Negative Flow 1

Users with no Admin credentials are not able to export data

Num.	Step	Description	System Response	User
	Pre-condition	Patient set is defined earlier in the Demographic Report Tool User does not have administrator credentials
1	Connect to the OSCAR main page	Launch URL: http://192.168.1.202:8080/Oscar12_1/index.jsp	OSCAR main page with the login is opened	User with no Admin credentials
2	Log In	Enter user's valid credentials (User Name / Password/2nd Level Pass code if applicable)	By entering right credentials user is getting system verification acceptance	User with no Admin credentials
3	Access Demographic Export screen	Verify that Demographic export must be exportable only by user administrator	User is not able to access Demographic Export screen	User with no Admin credentials

OSCAR EMR

Use Cases Administration/ CDS Standard Export