OSCAR
Consultation Module
Use Case
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Version | Date | Author | Description |
1.0 | 04/14/2013 | Alek Mirkin | Initial Draft |
1.2 | 04/17/2013 | Alek Mirkin | Assumptions/conditions section is added |
1.3 | 04/18/2013 | Alek Mirkin | Users, Conditions, Scenario sections are reviewed |
1.4 | 04/18/2013 | Alek Mirkin | Added section 2.6 Flow of events |
1.5 | 04/22/2013 | Alek Mirkin | Alternative flow is added |
1.6 | 04/23/2013 | Alek Mirkin | Diagram edited |
1.7 | 04/24/2013 | Alek Mirkin | Overall document is reviewed and edited |
1.8 | 04/24/2013 | Alek Mirkin | Some alternative flows are added and edited |
1.9 | 04/25/2013 | Alek Mirkin | Document is formatted, table of content is added |
2.0 | 04/26/2013 | Alek Mirkin | Edited section 2.1.3 |
2.1 | 04/26/2013 | Alek Mirkin | Final review |
2.2 | 05/17/2013 | Alek Mirkin | Edited section 2.1.2 |
2.3 | 05/22/2013 | Alek Mirkin | Alternative flow 2 is added and edited |
Attached Documents:
Consultation Module Business Flow:
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Master Record:
Demographic,
Contact Information,
Appointment History,
Billing information
Clinical Modules,
Resources
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4 Post conditions
Once Consultation request form is in status “Completed” and filled out, printable version is available. Consultation request is printed out and sent by fax
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5 Validation
The following fields on the Consultation form are validated:
Service
Consultant
Contact Address
Phone
Fax
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6 Required
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Fields and
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Functions:
The following fields are required fields on the Consultation form:
Service
Consultant
Contact Address
Phone
Fax
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2 Users/Systems
Systems
Patient information is located in eChart and Master Records protocols.
The following modules of OSCAR are actively interacting with the Consultation Module:
Consultation List
Edit Specialists Listing
MSG
eChart
Master Record
Forms
eForms
X-Ray
Users
OSCAR, Consultation module users are mainly (MRP doctors, residents, nurses, team assistants, receptionist, ALLIED Health, students who work in the clinic) with the correct credentials and
administrative rights. They are using system to create medical e-records and book consultation for their patients.
Super-User or Administrator with full rights:
Add/Edit/Delete
Reactivate account
Access admin part of OSCAR
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3 Use Case Relationships
This section describes the sets of related Use Cases in the system.
To be Determined
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3.1 Use Case Relationship Diagram
To be Determined
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3.2 Use Case Relationship Description
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To be Determined
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4 Activity Diagram
Document attached
3 Flow of Events
This section describes the main flow of the Use Case and system responses.
Use Consultation module to create consultation request
Num. | Step | Description | System Response | User |
1 | Connect to the OSCAR main page | Open in Internet browser web page: https://sfhc.oscarmaster.org:........../.... | OSCAR main page with the login is opened | Default User |
2 | Log In | Enter credentials (User Name / Password) | By entering right credentials user is getting system verification acceptance | Generic User |
3 | Activate Consult Module | On the main page from top navigation bar select Consultation | Main Consultation page is presented on the screen | Generic User |
4 | Select the patient name | Select the patient record from the list | Consultation request form is opened for the selected patient | Generic User |
5 | Complete the request form | Fill out fields to compete the request from. Completion indicates by Status -> Completed | Electronic request form allow user to input information or select from drop down menu if available. | Generic User |
6 | Select “Update Consultation Request & Print Preview” | On the top navigation bar select button | Functional button opens printable view page with the various options (Fax Footer, Print, Print Attached Files, Close) | Generic User |
7 | Print form and send by fax | Printable version is available. Select print function | User prints the form | Generic User |
3.1 Alternate Flows of Events
This section describes the alternative flow of events based on variations in the main Use Case scenario that still result in a Successful End Condition at completion of the Use Case.
3.1.1 Alternate Flow 1
Use Search module to create Consultation request
Num. | Step | Description | System Response | User |
1 | Connect to the OSCAR main page | Open in Internet browser web page: https://sfhc.oscarmaster.org:........../.... | OSCAR main page with the login is opened | Generic User |
2 | Log In | Enter credentials (User Name / Password) | By entering right credentials user is getting system verification acceptance | Generic User |
3 | Activate Consult Module from main page | On the main page from top navigation bar select Consultation Request | Main Consultation page is presented on the screen | Generic User |
4 | Activate Search function from the main page in case if: |
In this case user has to Activate Search function from top navigation bar and search the patient by name | Search function allow user to search patients by their names Search is performed by “Last Name, First Name”. Wildcard search is accepted | Generic User |
5 | Activate Demographic Number to view Master Record | From the Patient record opened at the Search list select patient’s Demographic number | Demographic Number allow user to open Master record | Generic User |
6 | Select Consultations | From Clinical Modules section select Consultations | Consultation request form displayed on the screen
| Generic User |
7 | Complete the request form | Follow the fields on the form to complete it. Completion indicates by Status -> Completed | Consultation request form can be filled out | Generic User |
8 | Select “Update Consultation Request & Print Preview” | On the top of navigation bar select button Update Consultation Request & Print Preview | System displays printable version | Generic User |
9 | Print form and send by fax to consultation location | Select Print function on the top bar printable version | Hard copy of the electronic form is printed out and manually sent by fax. | Generic User |
3.1.2 Alternate Flow 2
Use Search module to create Consultation request through the eChart Module
Num. | Step | Description | System Response | User |
1 | Connect to the OSCAR main page | Open in Internet browser web page: https://sfhc.oscarmaster.org:........../.... | OSCAR main page with the login is opened | Generic User |
2 | Log In | Enter credentials (User Name / Password) | By entering right credentials user is getting system verification acceptance | Generic User |
3 | Activate eChart Module from the Search page in case if: |
In this case user has to connect to eChart Module through the Search function. Activate Search function from the top navigation bar and search patient by name | Search function allow user to search patients by their names Search is performed by “Last Name, First Name”. Wildcard search is accepted Record is fount and visible on UI | Generic User |
4 | Locate eChart Module | From the record in focus select hyperlink “E” (eChart) | Hyperlink “E” allow user to open eChart Module for the current patient. eChart is opened | Generic User |
5 | Activate Consultations | From eChart select Consultations | Consultations records for the current patient are displayed on the screen Select New Consultation to activate new request form | Generic User |
6 | Complete the request form | Follow the fields on the form to complete it. Completion indicates by Status -> Completed | Consultation request form is filled out | Generic User |
7 | Save and review printable version | On the top navigation bar select button Update Consultation Request & Print Preview | Record is updated. System displays printable version | Generic User |
8 | Print form and send by fax to consultation location | Select Print function on the top navigation bar of the printable version | Hard copy of the electronic form is printed out and manually sent by fax. | Generic User |
3.1.3 Alternate Flow 3
Use Search module and create New Demographic Record to create consultation request
Num. | Step | Description | System Response | User |
1 | Connect to the OSCAR main page | Open in Internet browser web page: https://sfhc.oscarmaster.org:........../.... | OSCAR main page with the login is opened | Generic User |
2 | Log In | Enter credentials (User Name / Password) | By entering right credentials user is getting system verification acceptance | Generic User |
3 | Search for the NEW patient by using Search function (to prevent record duplication) | Access Search from the main navigation page and search for the new patient | System is confirming that record is not exists in OSCAR and providing access to create new record | Generic User |
4 | Create a new Demographic record | Open Search module and click on the link “Create Demographic” record | System is providing access to page ADD Demographic Record (new patient information). User is creating new record in the system for the new patient. | Generic User |
5 | Create consultation request | Open Master Record by selecting demographic number | Demographic Number module provide access to the Master record | Generic User |
6 | Select Consultations | From Clinical Modules section select Consultations | Consultation request form is displayed on the screen. | Generic User |
7 | Complete the request form | Fill out the fields to complete the form | Consultation request form can be filled out | Generic User |
8 | Select “Update Consultation Request & Print Preview” | On the top of navigation bar select button Update Consultation Request & Print Preview | System displays printable version | Generic User |
9 | Print form and send by fax to consultation location | Select Print function on the top bar printable version | Hard copy of the electronic form is printed out and manually sent by fax. | Generic User |
3.1.4 Alternative Flow 4
Consultation request is edited and saved
Num. | Step | Description | System Response | User |
1 | Connect to the OSCAR main page | Open in Internet browser web page: https://sfhc.oscarmaster.org:........../.... | OSCAR main page with the login is opened | Generic User |
2 | Log In | Enter credentials (User Name / Password) | By entering right credentials user is getting system verification acceptance | Generic User |
3 | Activate Consult Module | On the main page from top navigation bar select Consultation | Main Consultation page is presented on the screen | Generic User |
4 | Select the patient name | Select the patient record from the list | Consultation request form is opened for the selected patient | Generic User |
5 | Edit the request form | Fill out fields to compete the request from Completion indicates by Status -> Completed | Electronic request form allow user to input information or select from drop down menu | Generic User |
6 | Consultation Request Form is edited and saved | Users saves changes by applying Update Consultation Request button | All information that was added will be not saved without selecting Update Consultation Request button | Generic User |
3.2 Exception Flows of Events (Negative)
This section describes the exception flow of events based on variations in the main Use Case scenario that result in a Failed End Condition for completion of the Use Case.
3.2.1 Exception Flow 1
Login with the wrong credentials
Num. | Step | Description | System Response | User |
1 | Connect to the OSCAR main page | Open in Internet browser web page: https://sfhc.oscarmaster.org:........../.... | OSCAR main page with the login is opened | Generic User |
2 | Log In | User entered wrong credentials 3 times | OSCAR application cannot be opened. User’s Account will be temporary suspended. | Generic User |
3 | Activate account | User contact administrator (super user) to reactivate account | Once administrator reactivates account, user can successfully log with the correct credentials. | Administrator |
3.2.2 Exception Flow 2
Consultation request is edited and not saved
Num. | Step | Description | System Response | User |
1 | Connect to the OSCAR main page | Open in Internet browser web page: https://sfhc.oscarmaster.org:........../.... | OSCAR main page with the login is opened | Generic User |
2 | Log In | Enter credentials (User Name / Password) | By entering right credentials user is getting system verification acceptance | Generic User |
3 | Activate Consult Module | On the main page from top navigation bar select Consultation | Main Consultation page is presented on the screen | Generic User |
4 | Select the patient name | Select the patient record from the list | Consultation request form is opened for the selected patient | Generic User |
5 | Complete the request form | Fill out fields to compete the request from Completion indicates by Status -> Completed | Electronic request form allow user to input information or select from drop down menu | Generic User |
6 | Consultation Request Form not completed | Users decides to finish the request form later and closes the application. | All information that was added will be not saved without selecting “Update Consultation Request” button | Generic User |