OSCAR

Consultation Module

Use Case

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Attached Documents:

Consultation Module Business Flow:

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2.2.5 Post conditions

Once Consultation request form is in status “Completed” and filled out, printable version is available. Consultation request is printed out and sent by fax

2.2.6 Validation

The following fields on the Consultation form are validated:

• Service

• Consultant

• Contact Address

• Phone

• Fax

2.2.7 Required fields and functions:

The following fields are required fields on the Consultation form:

• Service

• Consultant

• Contact Address

• Phone

• Fax

2.3 Users/Systems

Systems

Patient information is located in eChart and Master Records protocols.

The following modules of OSCAR are actively interacting with the Consultation Module:

• Consultation List

• Edit Specialists Listing

• MSG

• eChart

• Master Record

• Forms

• eForms

• X-Ray
  
  

Users

• OSCAR, Consultation module users are mainly (MRP doctors, residents, nurses, team assistants, receptionist, ALLIED Health, students who work in the clinic) with the correct credentials and

• administrative rights. They are using system to create medical e-records and book consultation for their patients.

• Super-User or Administrator with full rights:

• Add/Edit/Delete

• Reactivate account

• Access admin part of OSCAR

  2.4 Use Case Relationships

  To be Determined

  2.4.1 Use Case Relationship Diagram

  To be Determined

  2.4.2 Use Case Relationship Description

  To be Determined

  2.5Activity 5 Activity Diagram

• Document attached

3 Flow of Events

This section describes the main flow of the Use Case and system responses.

Use Consultation module to create consultation request

Num.	Step	Description	System Response	User
1	Connect to the OSCAR main page	Open in Internet browser web page: https://sfhc.oscarmaster.org:........../....	OSCAR main page with the login is opened	Default User
2	Log In	Enter credentials (User Name / Password)	By entering right credentials user is getting system verification acceptance	Generic User
3	Activate Consult Module	On the main page from top navigation bar select Consultation	Main Consultation page is presented on the screen	Generic User
4	Select the patient name	Select the patient record from the list	Consultation request form is opened for the selected patient	Generic User
5	Complete the request form	Fill out fields to compete the request from. Completion indicates by Status -> Completed	Electronic request form allow user to input information or select from drop down menu if available.	Generic User
6	Select “Update Consultation Request & Print Preview”	On the top navigation bar select button	Functional button opens printable view page with the various options (Fax Footer, Print, Print Attached Files, Close)	Generic User
7	Print form and send by fax	Printable version is available. Select print function	User prints the form	Generic User

3.1 Alternate Flows of Events

This section describes the alternative flow of events based on variations in the main Use Case scenario that still result in a Successful End Condition at completion of the Use Case.

3.1.1 Alternate Flow 1

Use Search module to create Consultation request

Num.	Step	Description	System Response	User
1	Connect to the OSCAR main page	Open in Internet browser web page: https://sfhc.oscarmaster.org:........../....	OSCAR main page with the login is opened	Generic User
2	Log In	Enter credentials (User Name / Password)	By entering right credentials user is getting system verification acceptance	Generic User
3	Activate Consult Module from main page	On the main page from top navigation bar select Consultation Request	Main Consultation page is presented on the screen	Generic User
4	Activate Search function from the main page in case if:	Patient name is not on the list of the consultation module Link to Connect to the OSCAR main page consultation module broken. In this case user has to Activate Search function from top navigation bar and search the patient by name	Search function allow user to search patients by their names Search is performed by “Last Name, First Name”. Wildcard search is accepted	Generic User
5	Activate Demographic Number to view Master Record	From the Patient record opened at the Search list select patient’s Demographic number	Demographic Number allow user to open Master record	Generic User
6	Select Consultations	From Clinical Modules section select Consultations	Consultation request form displayed on the screen	Generic User
7	Complete the request form	Follow the fields on the form to complete it. Completion indicates by Status -> Completed	Consultation request form can be filled out	Generic User
8	Select “Update Consultation Request & Print Preview”	On the top of navigation bar select button Update Consultation Request & Print Preview	System displays printable version	Generic User
9	Print form and send by fax to consultation location	Select Print function on the top bar printable version	Hard copy of the electronic form is printed out and manually sent by fax.	Generic User

3.1.2 Alternate Flow 2

Use Search module to create Consultation request through the eChart Module

Num.	Step	Description	System Response	User
1	Connect to the OSCAR main page	Open in Internet browser web page: https://sfhc.oscarmaster.org:........../....	OSCAR main page with the login is opened	Generic User
2	Log In	Enter credentials (User Name / Password)	By entering right credentials user is getting system verification acceptance	Generic User
3	Activate eChart Module from the Search page in case if:	Patient name is not on the list of the consultation module Link to the Consultation Module is broken. Link to Master Record is broken. In this case user has to connect to eChart Module through the Search function. Activate Search function from the top navigation bar and search patient by name	Search function allow user to search patients by their names Search is performed by “Last Name, First Name”. Wildcard search is accepted Record is fount and visible on UI	Generic User
4	Locate eChart Module	From the record in focus select hyperlink “E” (eChart)	Hyperlink “E” allow user to open eChart Module for the current patient. eChart is opened	Generic User
5	Activate Consultations	From eChart select Consultations	Consultations records for the current patient are displayed on the screen Select New Consultation to activate new request form	Generic User
6	Complete the request form	Follow the fields on the form to complete it. Completion indicates by Status -> Completed	Consultation request form is filled out	Generic User
7	Save and review printable version	On the top navigation bar select button Update Consultation Request & Print Preview	Record is updated. System displays printable version	Generic User
8	Print form and send by fax to consultation location	Select Print function on the top navigation bar of the printable version	Hard copy of the electronic form is printed out and manually sent by fax.	Generic User

3.1.3 Alternate Flow 3

Use Search module and create New Demographic Record to create consultation request

Num.	Step	Description	System Response	User
1	Connect to the OSCAR main page	Open in Internet browser web page: https://sfhc.oscarmaster.org:........../....	OSCAR main page with the login is opened	Generic User
2	Log In	Enter credentials (User Name / Password)	By entering right credentials user is getting system verification acceptance	Generic User
3	Search for the NEW patient by using Search function (to prevent record duplication)	Access Search from the main navigation page and search for the new patient	System is confirming that record is not exists in OSCAR and providing access to create new record	Generic User
4	Create a new Demographic record	Open Search module and click on the link “Create Demographic” record	System is providing access to page ADD Demographic Record (new patient information). User is creating new record in the system for the new patient.	Generic User
5	Create consultation request	Open Master Record by selecting demographic number	Demographic Number module provide access to the Master record	Generic User
6	Select Consultations	From Clinical Modules section select Consultations	Consultation request form is displayed on the screen.	Generic User
7	Complete the request form	Fill out the fields to complete the form	Consultation request form can be filled out	Generic User
8	Select “Update Consultation Request & Print Preview”	On the top of navigation bar select button Update Consultation Request & Print Preview	System displays printable version	Generic User
9	Print form and send by fax to consultation location	Select Print function on the top bar printable version	Hard copy of the electronic form is printed out and manually sent by fax.	Generic User

3.1.4 Alternative Flow 4

Consultation request is edited and saved

Num.	Step	Description	System Response	User
1	Connect to the OSCAR main page	Open in Internet browser web page: https://sfhc.oscarmaster.org:........../....	OSCAR main page with the login is opened	Generic User
2	Log In	Enter credentials (User Name / Password)	By entering right credentials user is getting system verification acceptance	Generic User
3	Activate Consult Module	On the main page from top navigation bar select Consultation	Main Consultation page is presented on the screen	Generic User
4	Select the patient name	Select the patient record from the list	Consultation request form is opened for the selected patient	Generic User
5	Edit the request form	Fill out fields to compete the request from Completion indicates by Status -> Completed	Electronic request form allow user to input information or select from drop down menu	Generic User
6	Consultation Request Form is edited and saved	Users saves changes by applying Update Consultation Request button	All information that was added will be not saved without selecting Update Consultation Request button	Generic User

3.2 Exception Flows of Events (Negative)

This section describes the exception flow of events based on variations in the main Use Case scenario that result in a Failed End Condition for completion of the Use Case.

3.2.1 Exception Flow 1

Login with the wrong credentials

Num.	Step	Description	System Response	User
1	Connect to the OSCAR main page	Open in Internet browser web page: https://sfhc.oscarmaster.org:........../....	OSCAR main page with the login is opened	Generic User
2	Log In	User entered wrong credentials 3 times	OSCAR application cannot be opened. User’s Account will be temporary suspended.	Generic User
3	Activate account	User contact administrator (super user) to reactivate account	Once administrator reactivates account, user can successfully log with the correct credentials.	Administrator

3.2.2 Exception Flow 2

Consultation request is edited and not saved

Num.	Step	Description	System Response	User
1	Connect to the OSCAR main page	Open in Internet browser web page: https://sfhc.oscarmaster.org:........../....	OSCAR main page with the login is opened	Generic User
2	Log In	Enter credentials (User Name / Password)	By entering right credentials user is getting system verification acceptance	Generic User
3	Activate Consult Module	On the main page from top navigation bar select Consultation	Main Consultation page is presented on the screen	Generic User
4	Select the patient name	Select the patient record from the list	Consultation request form is opened for the selected patient	Generic User
5	Complete the request form	Fill out fields to compete the request from Completion indicates by Status -> Completed	Electronic request form allow user to input information or select from drop down menu	Generic User
6	Consultation Request Form not completed	Users decides to finish the request form later and closes the application.	All information that was added will be not saved without selecting “Update Consultation Request” button	Generic User