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Consultation Module
Use Case
Version 2.
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3
Status: Completed
Author: Alek Mirkin
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Approved by: Frank Winkle, Project Operations Manager
Document Revision History
Version | Date | Author | Description |
1.0 | 04/14/2013 | Alek Mirkin | Initial Draft |
1.2 | 04/17/2013 | Alek Mirkin | Assumptions/conditions section is added |
1.3 | 04/18/2013 | Alek Mirkin | Users, Conditions, Scenario sections are reviewed |
1.4 | 04/18/2013 | Alek Mirkin | Added section 2.6 Flow of events |
1.5 | 04/22/2013 | Alek Mirkin | Alternative flow is added |
1.6 | 04/23/2013 | Alek Mirkin | Diagram edited |
1.7 | 04/24/2013 | Alek Mirkin | Overall document is reviewed and edited |
1.8 | 04/24/2013 | Alek Mirkin | Alternative Some alternative flows are added and edited |
1.9 | 04/25/2013 | Alek Mirkin | Document is formatted, table of content is added |
2.0 | 04/26/2013 | Alek Mirkin | Edited section 2.1.3 |
2.1 | 04/26/2013 | Alek Mirkin | Final review |
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Consultation Module Business Flow:
Consultation Business Flow v.1.1.vsd
Consultation Module Request Form:
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This Use Case document is structured to describe each Use Case Model per the existing system in terms of:
Summary
Users
Relationships
Activity Diagrams
Flows of Events
The purpose of this document is to describe and identify steps and actions between a user and software system. The Objective of this document represents scenario and functionality of the “Consultation” Module and it’s interaction with OSCAR system
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To hold Functional Requirements in an easy to read, easy to track text format.
Represent the goal of an interaction between users and the system. The goal represents a meaningful and measurable objective for the user.
Record a set of paths (scenarios) that traverse an user from a trigger event (start of the use case) to the goal (success scenarios).
Record a set of scenarios that traverse an user from a trigger event toward a goal but fall short of the goal (failure scenarios).
Multi-level: one use case can use/extend the functionality of another.
2 Consultation module Use Case model
2.1 Summary
2.1.1 Business Need
Defined users:
MRP doctors, residents, nurses, receptionist, ALLIED Health, students, team assistants and other medical staff with the credentials to access OSCAR. General user is given rights to manage patient’s case.
Super User/Administrator with full rights:
Add/Edit/Delete
Reactivate account
Access admin part of OSCAR
Medical doctors or any other general OSCAR users are using Consultation module to create consultation request for their patients. Once electronic version of Consultation request is filled out and submitted to the system, Consultation request can be printed out and sent by fax to the clinic to book consultation appointment with the specialist. Main purpose of the Consultation module is to create an electronic record in the system.
2.1.2 Description
Consultation Module use case is presenting the summary of the business flow, outlining user’s roles and presenting numerous scenarios of using Consultation Module. It also includes Business Flow diagram, preconditions/post conditions and detailed flow of events.
Business need of the Consultation Protocol is to send the patient for additional consultation or test. This protocol is also providing access to the following modules: Consultation Request, Consultation Specialist, eChart, Master Record, Forms, eForms, MSG, X-Ray.
2.1.3 Basic scenario and functionality
Basic Scenario:
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2.2 | 05/17/2013 | Alek Mirkin | Edited section 2.1.2 |
2.3 | 05/22/2013 | Alek Mirkin | Alternative flow 2 is added and edited |
Attached Documents:
Consultation Module Business Flow:
Consultation Business Flow v.1.1.vsd
Consultation Module Request Form:
1 Overview
1.1 Introduction
This Use Case document is structured to describe each Use Case Model per the existing system in terms of:
Summary
Users
Relationships
Activity Diagrams
Flows of Events
The purpose of this document is to describe and identify steps and actions between a user and software system. The Objective of this document represents scenario and functionality of the “Consultation” Module and it’s interaction with OSCAR system
1.2 Use Case Purpose
To hold Functional Requirements in an easy to read, easy to track text format.
Represent the goal of an interaction between users and the system. The goal represents a meaningful and measurable objective for the user.
Record a set of paths (scenarios) that traverse an user from a trigger event (start of the use case) to the goal (success scenarios).
Record a set of scenarios that traverse an user from a trigger event toward a goal but fall short of the goal (failure scenarios).
Multi-level: one use case can use/extend the functionality of another.
2 Consultation module Use Case model
2.1 Summary
2.1.1 Business Need
Defined users:
MRP doctors, residents, nurses, receptionist, ALLIED Health, students, team assistants and other medical staff with the credentials to access OSCAR. General user is given rights to manage patient’s case.
Super User/Administrator with full rights:
Add/Edit/Delete
Reactivate account
Access admin part of OSCAR
Medical doctors or any other general OSCAR users are using Consultation module to create consultation request for their patients. Once electronic version of Consultation request is filled out and submitted to the system, Consultation request can be printed out and sent by fax to the clinic to book consultation appointment with the specialist. Main purpose of the Consultation module is to create an electronic record in the system.
2.1.2 Description
Consultation Module use case is presenting the summary of the business flow, outlining user’s roles and presenting numerous scenarios of using Consultation Module. It also includes Business Flow diagram, preconditions/post conditions and detailed flow of events.
Business need of the Consultation Protocol is to send the patient for additional consultation or test. This protocol is also providing access to the following modules: Consultation Request, Consultation Specialist, eChart, Master Record, Forms, eForms, MSG, X-Ray.
2.1.3 Basic scenario and functionality
Basic Scenario:
General user with the correct credentials (MRP doctor, residents, nurses, team assistants, receptionist, ALLIED Health, interns/students) login in OSCAR and opening consultation protocol to book a consultation.
First appointment of the patient in the clinic will be with MRP doctor only. After the first appointment, all other appointments will be scheduled with any available doctor or team assistant
Once User is activating Consultation Protocol, he/she is getting fool access to the patient information. They are also getting access to the numerous services offered by OSCAR.
When user is opening consultation form, he/she is filling out the form by inputting information.
Bottom part of the Consultation request e-form ”Reason for Consultation” is filled out by MRP doctor only. Rest of the e-form “Patient clinical information”, “Significant concurrent problems”, “Current Medication”, “Allergies” could be done by team assistants.
Form is filled out and successfully saved/submitted.
Form can be easily printed out and faxed out to book a consultation.
Available functionality and accessibility:
OSCAR is accessible; consultation form can be opened from the top menu bar by clicking on Consultation.
Form the Consultation -> active main list user can navigate to:
Consultation Specialist (Add/Edit/Delete):
Specialist
Service
Institution
Department
Services
Consultation module is interacting with the other modules of OSCAR:
Master Record:
Demographic,
Contact Information,
Appointment History,
Billing information
Clinical Modules,
Resources
Service
Consultant
Contact Address
Phone
Fax
Service
Consultant
Contact Address
Phone
Fax
Consultation List
Edit Specialists Listing
MSG
eChart
Master Record
Forms
eForms
X-Ray
OSCAR, Consultation module users are mainly (MRP doctors, residents, nurses, team assistants, receptionist, ALLIED Health,
2.2.5 Post conditions
Once Consultation request form is in status “Completed” and filled out, printable version is available. Consultation request is printed out and sent by fax
2.2.6 Validation
The following fields on the Consultation form are validated:
2.2.7 Required fields and functions:
The following fields are required fields on the Consultation form:
2.3 Users/Systems
Systems
Patient information is located in eChart and Master Records protocols.
The following modules of OSCAR are actively interacting with the Consultation Module:
Users
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students
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First appointment of the patient in the clinic will be with MRP doctor only. After the first appointment, all other appointments will be scheduled with any available doctor or team assistant
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Once User is activating Consultation Protocol, he/she is getting fool access to the patient information. They are also getting access to the numerous services offered by OSCAR.
...
When user is opening consultation form, he/she is filling out the form by inputting information.
...
Bottom part of the Consultation request e-form ”Reason for Consultation” is filled out by MRP doctor only. Rest of the e-form “Patient clinical information”, “Significant concurrent problems”, “Current Medication”, “Allergies” could be done by team assistants.
...
Form is filled out and successfully saved/submitted.
...
Form can be easily printed out and faxed out to book a consultation.
Available functionality and accessibility:
OSCAR is accessible; consultation form can be opened from the top menu bar by clicking on Consultation.
Form the Consultation -> active main list user can navigate to:
Consultation Specialist (Add/Edit/Delete):
Specialist
Service
Institution
Department
Services
Consultation module is interacting with the other modules of OSCAR:
Master Record:
Demographic,
Contact Information,
Appointment History,
Billing information
Clinical Modules,
Resources
Service
Consultant
Contact Address
Phone
Fax
Service
Consultant
Contact Address
Phone
Fax
2.2.5 Post conditions
Once Consultation request form is in status “Completed” and filled out, printable version is available. Consultation request is printed out and sent by fax
2.2.6 Validation
The following fields on the Consultation form are validated:
2.2.7 Required fields and functions:
The following fields are required fields on the Consultation form:
2.3 Users/Systems
Systems
Patient information is located in eChart and Master Records protocols.
The following modules of OSCAR are actively interacting with the Consultation Module:
Consultation List
Edit Specialists Listing
MSG
eChart
Master Record
Forms
eForms
Users
OSCAR, Consultation module users are mainly (MRP doctors, residents, nurses, team assistants, receptionist, ALLIED Health, students who work in the clinic) with the correct credentials and
administrative rights. They are using system to create medical e-records and book consultation for their patients.
Super-User or Administrator with full rights:
Add/Edit/Delete
Reactivate account
Access admin part of OSCAR
2.4 Use Case Relationships
This section describes the sets of related Use Cases in the system.
To be Determined
2.4.1 Use Case Relationship Diagram
To be Determined
2.4.2 Use Case Relationship Description
If you are using Use Case Inclusion, Extension, or Generalization in your diagram, give a high level explanation of each relationship.
To be Determined
2.5Activity Diagram
Document attached
3 Flow of Events
This section describes the main flow of the Use Case and system responses.
Use Consultation module to create consultation request
Num.
Step
Description
System Response
User
1
Connect to the OSCAR main page
Open in Internet browser web page: https://sfhc.oscarmaster.org:........../....
OSCAR main page with the login is opened
Default User
2
Log In
Enter credentials (User Name / Password)
By entering right credentials user is getting system verification acceptance
Generic User
3
Activate Consult Module
On the main page from top navigation bar select Consultation
Main Consultation page is presented on the screen
Generic User
4
Select the patient name
Select the patient record from the list
Consultation request form is opened for the selected patient
Generic User
5
Complete the request form
who work in the clinic) with the correct credentials and
administrative rights. They are using system to create medical e-records and book consultation for their patients.
Super-User or Administrator with full rights:
Add/Edit/Delete
Reactivate account
Access admin part of OSCAR
2.4 Use Case Relationships
This section describes the sets of related Use Cases in the system.
To be Determined
2.4.1 Use Case Relationship Diagram
To be Determined
2.4.2 Use Case Relationship Description
If you are using Use Case Inclusion, Extension, or Generalization in your diagram, give a high level explanation of each relationship.
To be Determined
2.5Activity Diagram
Document attached
3 Flow of Events
This section describes the main flow of the Use Case and system responses.
Use Consultation module to create consultation request
Num. | Step | Description | System Response | User |
1 | Connect to the OSCAR main page | Open in Internet browser web page: https://sfhc.oscarmaster.org:........../.... | OSCAR main page with the login is opened | Default User |
2 | Log In | Enter credentials (User Name / Password) | By entering right credentials user is getting system verification acceptance | Generic User |
3 | Activate Consult Module | On the main page from top navigation bar select Consultation | Main Consultation page is presented on the screen | Generic User |
4 | Select the patient name | Select the patient record from the list | Consultation request form is opened for the selected patient | Generic User |
5 | Complete the request form | Fill out fields to compete the request from. Completion indicates by Status -> Completed | Electronic request form allow user to input information or select from drop down menu if available. | Generic User |
6 | Select “Update Consultation Request & Print Preview” | On the top navigation bar select button | Functional button opens printable view page with the various options (Fax Footer, Print, Print Attached Files, Close) | Generic User |
7 | Print form and send by fax | Printable version is available. Select print function | User prints the form | Generic User |
3.1 Alternate Flows of Events
This section describes the alternative flow of events based on variations in the main Use Case scenario that still result in a Successful End Condition at completion of the Use Case.
3.1.1 Alternate Flow 1
Use Search module to create Consultation request
Num. | Step | Description | System Response | User |
1 | Connect to the OSCAR main page | Open in Internet browser web page: https://sfhc.oscarmaster.org:........../.... | OSCAR main page with the login is opened | Generic User |
2 | Log In | Enter credentials (User Name / Password) | By entering right credentials user is getting system verification acceptance | Generic User |
3 | Activate Consult Module from main page | On the main page from top navigation bar select Consultation Request | Main Consultation page is presented on the screen | Generic User |
4 | Activate Search function from the main page in case if: |
In this case user has to Activate Search function from top navigation bar and search the patient by name | Search function allow user to search patients by their names Search is performed by “Last Name, First Name”. Wildcard search is accepted | Generic User |
5 | Activate Demographic Number to view Master Record | From the Patient record opened at the Search list select patient’s Demographic number | Demographic Number allow user to open Master record | Generic User |
6 | Select Consultations | From Clinical Modules section select Consultations | Consultation request form displayed on the screen
| Generic User |
7 | Complete the request form | Follow the fields on the form to complete it. Completion indicates by Status -> Completed | Electronic request form allow user to input information or select from drop down menu if available.Consultation request form can be filled out | Generic User |
68 | Select “Update Consultation Request & Print Preview” | On the top of navigation bar select button Functional button opens printable view page with the various options (Fax Footer, Print, Print Attached Files, Close)Update Consultation Request & Print Preview | System displays printable version | Generic User |
79 | Print form and send by fax | Printable version is available. Select print function | User prints the form | Generic User |
3.1 Alternate Flows of Events
This section describes the alternative flow of events based on variations in the main Use Case scenario that still result in a Successful End Condition at completion of the Use Case.to consultation location | Select Print function on the top bar printable version | Hard copy of the electronic form is printed out and manually sent by fax. | Generic User |
3.1.
12 Alternate Flow
12
Use Search module to create Consultation request through the eChart Module
Num. | Step | Description | System Response | User | ||||||
1 | Connect to the OSCAR main page | Open in Internet browser web page: https://sfhc.oscarmaster.org:........../.... | OSCAR main page with the login is opened | Generic User | ||||||
2 | Log In | Enter credentials (User Name / Password) | By entering right credentials user is getting system verification acceptance | Generic User | 3 | Activate Consult Module from main page | On the main page from top navigation bar select Consultation Request | Main Consultation page is presented on the screenPassword) | By entering right credentials user is getting system verification acceptance | Generic User |
43 | Activate Search function eChart Module from the main Search page in case if: |
In this case user has to connect to eChart Module through the Search function. Activate Search function from the top navigation bar and search the patient by name | Search function allow user to search patients by their names Search is performed by “Last Name, First Name”. Wildcard search is accepted Record is fount and visible on UI | Generic User | ||||||
5 | Activate Demographic Number to view Master Record4 | Locate eChart Module | From the Patient record opened at the Search list select patient’s Demographic numberDemographic Number record in focus select hyperlink “E” (eChart) | Hyperlink “E” allow user to open Master recordeChart Module for the current patient. eChart is opened | Generic User | |||||
65 | Select Activate Consultations | From Clinical Modules section eChart select Consultations | Consultation request form Consultations records for the current patient are displayed on the screen Select New Consultation to activate new request form | Generic User | ||||||
76 | Complete the request form | Follow the fields on the form to complete it. Completion indicates by Status -> Completed | Consultation request form can be is filled out | Generic User | ||||||
8 | Select “Update Consultation Request & Print Preview”7 | Save and review printable version | On the top of navigation bar select button Update Consultation Request & Print Preview | Record is updated. System displays printable version | Generic User | |||||
98 | Print form and send by fax to consultation location | Select Print function on the top navigation bar of the printable version | Hard copy of the electronic form is printed out and manually sent by fax. | Generic User |
3.1.
23 Alternate Flow
23
Use Search module and create New Demographic Record to create consultation request
Num. | Step | Description | System Response | User |
1 | Connect to the OSCAR main page | Open in Internet browser web page: https://sfhc.oscarmaster.org:........../.... | OSCAR main page with the login is opened | Generic User |
2 | Log In | Enter credentials (User Name / Password) | By entering right credentials user is getting system verification acceptance | Generic User |
3 | Search for the NEW patient by using Search function (to prevent record duplication) | Access Search from the main navigation page and search for the new patient | System is confirming that record is not exists in OSCAR and providing access to create new record | Generic User |
4 | Create a new Demographic record | Open Search module and click on the link “Create Demographic” record | System is providing access to page ADD Demographic Record (new patient information). User is creating new record in the system for the new patient. | Generic User |
5 | Create consultation request | Open Master Record by selecting demographic number | Demographic Number module provide access to the Master record | Generic User |
6 | Select Consultations | From Clinical Modules section select Consultations | Consultation request form is displayed on the screen. | Generic User |
7 | Complete the request form | Fill out the fields to complete the form | Consultation request form can be filled out | Generic User |
8 | Select “Update Consultation Request & Print Preview” | On the top of navigation bar select button Update Consultation Request & Print Preview | System displays printable version | Generic User |
9 | Print form and send by fax to consultation location | Select Print function on the top bar printable version | Hard copy of the electronic form is printed out and manually sent by fax. | Generic User |
3.1.
34 Alternative Flow
34
Consultation request is edited and saved
Num. | Step | Description | System Response | User |
1 | Connect to the OSCAR main page | Open in Internet browser web page: https://sfhc.oscarmaster.org:........../.... | OSCAR main page with the login is opened | Generic User |
2 | Log In | Enter credentials (User Name / Password) | By entering right credentials user is getting system verification acceptance | Generic User |
3 | Activate Consult Module | On the main page from top navigation bar select Consultation | Main Consultation page is presented on the screen | Generic User |
4 | Select the patient name | Select the patient record from the list | Consultation request form is opened for the selected patient | Generic User |
5 | Edit the request form | Fill out fields to compete the request from Completion indicates by Status -> Completed | Electronic request form allow user to input information or select from drop down menu | Generic User |
6 | Consultation Request Form is edited and saved | Users saves changes by applying Update Consultation Request button | All information that was added will be not saved without selecting Update Consultation Request button | Generic User |
3.2 Exception Flows of Events (Negative)
This section describes the exception flow of events based on variations in the main Use Case scenario that result in a Failed End Condition for completion of the Use Case.
3.2.1 Exception Flow 1
Login with the wrong credentials
Num. | Step | Description | System Response | User |
1 | Connect to the OSCAR main page | Open in Internet browser web page: https://sfhc.oscarmaster.org:........../.... | OSCAR main page with the login is opened | Generic User |
2 | Log In | User entered wrong credentials 3 times | OSCAR application cannot be opened. User’s Account will be temporary suspended. | Generic User |
3 | Activate account | User contact administrator (super user) to reactivate account | Once administrator reactivates account, user can successfully log with the correct credentials. | Administrator |
3.2.2 Exception Flow 2
Consultation request is edited and not saved
Num. | Step | Description | System Response | User |
1 | Connect to the OSCAR main page | Open in Internet browser web page: https://sfhc.oscarmaster.org:........../.... | OSCAR main page with the login is opened | Generic User |
2 | Log In | Enter credentials (User Name / Password) | By entering right credentials user is getting system verification acceptance | Generic User |
3 | Activate Consult Module | On the main page from top navigation bar select Consultation | Main Consultation page is presented on the screen | Generic User |
4 | Select the patient name | Select the patient record from the list | Consultation request form is opened for the selected patient | Generic User |
5 | Complete the request form | Fill out fields to compete the request from Completion indicates by Status -> Completed | Electronic request form allow user to input information or select from drop down menu | Generic User |
6 | Consultation Request Form not completed | Users decides to finish the request form later and closes the application. | All information that was added will be not saved without selecting “Update Consultation Request” button | Generic User |